Royal Commission for Jubail and Yanbu

Business Administration Department
In chapter 6, we were taught about the importance of using clear language and the direct organizational plan when writing neutral and positive messages. It’s equally important to
respond promptly to any questions asked and implied while addressing them directly in your replies.
You are required to compose a neutral message letter in the following below: “Page 210”
1. Write an email to employees about new security procedures.
5 Marks
Students’ emails should do the following:
–
Begin with the main point: I want to inform everyone that new security procedures will be implemented soon. These procedures are meant to monitor people coming into and
leaving the building.
–
Include a clear, convincing rationale for the new procedure so that employees will
understand the need for the new procedures, even if they find swiping ID cards an
irritation.
Provide sufficient details so that employees know what to expect when the procedure is
implemented.
–
– Close by thanking employees for their cooperation and by providing an avenue to ask
questions.
Royal Commission for Jubail and Yanbu
General Directorate of Education in Jubail
Jubail Industrial College
Business Administration Department
2. Respond to a request for information about school.
5 Marks
– All students will have different responses based on their experiences. Student responses
should follow these guidelines: Find responding Example below
– To ensure a clear and easy-to-follow structure, it is important to follow the direct
organizational plan. By doing so, you can ensure that all information is presented in a logical
and organized manner, making it easier for the reader to understand and follow along.
– Be personal. Share stories and experiences that may help you gain a better perspective of
life at this school.
– Answer all of the questions. If there are obvious follow-up questions, provide that
information before being asked.
– End in a friendly manner. Students could leave an invitation to write back with further
questions at any time.
Royal Commission for Jubail and Yanbu
General Directorate of Education in Jubail
Jubail Industrial College
Business Administration Department
Instructions:
–
Each letter should be between 200 and 300 words.
Times New Roman Font size 12
Plagiarism from Internet or other assignments will result in a direct Zero mark.
SafeAssign will be enabled on Blackboard
Not applying the guidelines and principles we discussed will result in losing marks.
Spelling mistakes and grammar mistakes will also result in losing marks.
–
•
This is an individual assignment. Each student shall work independently.
•
The assignment should be 2 pages in one file containing only answers
•
Kindly Submit both letters in one file as a PDF on blackboard
•
The file name should be your ID number followed by your full name. Example: 4148852