Dear VU Pty. Ltd.,RE: Construction Management ServicesI refer to your advertisement regarding the delivery of construction management services, as tendered online on 8th March 2017 and thus desire to express our interest in executing the expected objectives of the project. Best builders and management services had been established in the year 2005 and for the past 12 years, we have been basically engaged in managing and delivering projects. Our familiarity with your preferences and objectives is totally unparalleled thus making Best builders and management services team an immediate asset to the VU Development complex project. The experience, expertise and competency of Best builders and management services will indefinitely ensure a successful project termination which will undoubtedly be executed within the prescribed budget and time period.Below mentioned are our prime strengths that perfectly favor your proposed project:Sound knowledge and strong track record of planning, initiating and executing projects within the prescribed budget and timeDiverse experience in the development of high rise buildingsThe same project team has been working on similar kind of projects since the establishment of Best builders and management servicesTeam coordination and mutual understanding of individual roles and responsibilities in delivering a successful projectWe as a team are pretty confident that the quality of our experienced professional staff will indefinitely lead to VU development complex project a success. And hence, we all are excited about the opportunity to work with your organization for the execution of this project. I thus look forward to discuss this with you further.Yours sincerely,Glenn MaxwellProject DirectorBest Builders and management services1. Introduction of our firmBest Builders & management services is privately owned professional firm providing design, construction and management services. The firm was established in 2002 in Melbourne CBD with a view to take after the most elevated proficient norms. Regardless of whether a venture is expansive or little the experts at BBMS work with the steadiness and responsibility to fulfill customer needs with the mix of involvement, expert aptitudes and the innovative use of ideas.Our operation started in 2005 with the motivation behind giving assortment of services on request of its first significant client. We have been included in outline and development of numerous medium ascend and elevated structures in Melbourne. With more than 25 profoundly devoted lasting staffs and different partners give an incorporated way to deal with multidisciplinary designing and construction projects.1.1 CapabilityBBMS has a reputation of over 12 years in the field of building design, construction and management services for local and worldwide projects. We have offices and extensive building assets and experience to give point by point designing outline, development and consultancy administrations for compositional, basic, electrical, mechanical and sterile designing plan. Our dedication and diligent work to rehearse imaginative strategies has helped BBMS to set new guidelines and values.We have highly qualified groups of designers, engineers, construction teams, project and risk managers. At BBMS the hard-working attitude is alive. The experts drew in here are completely devoted to give the absolute best yield at least conceivable cost.Best builders and management services has undertaken many large scale and challenging projects in the past years which gives us the confidence to undertake your proposed project.Relevant services, Best builders and management services has been involved with:1.2 Past successful projectsAssignment name: Construction of 35 Spring streetCountry: AustraliaLocation: MelbourneAddress: 35 Springs Street Melbourne VIC 3000Professional Staff Provided:Architects, Structural Engineers, Civil Engineers, Electrical Engineers, Sanitary Engineers and HVAC EngineersNumber of staff: 17Client: Colliers InternationalStart Date: March 2014Finish Date: February 2017Duration: 35 monthsName of Senior Staff:Romil – Team Leader / Civil engineer, Construction manager (28 years industry experience)Shreysha – Head of Architecture (25 years industry experience)Vani – Sanitary Coordinator (23 years industry experience)Simar – HVAC Designer (20 years industry experience)Estefania – Senior Structural Engineer, Construction manager (24 years industry experience)Jack – Senior Electrical Engineer (20 years industry experience)Description of Project: The project is the construction of the 35 Spring street apartment building. The Complex is 45 stories high (166m), with a construction budget of $350,000,000 with a 35 month build timeAssignment name: The construction of Vision ApartmentsCountry: AustraliaLocation: MelbourneAddress: 500 Elizabeth street Melbourne VIC 3000Professional Staff Provided: Architects, Structural Engineers, Civil Engineers, Electrical Engineers, Sanitary Engineers and HVAC EngineersNumber of staff: 25Client: Visions ApartmentsStart Date: September 2010Finish Date: December 2013Duration: 39 MonthsName of Senior Staff:Romil – Team Leader / Civil engineer, Construction manager (28 years industry experience)Shreysha – Head of Architecture (25 years industry experience)Vani – Sanitary Coordinator (23 years industry experience)Simar – HVAC Designer (20 years industry experience)Estefania – Senior Structural Engineer, Construction manager (24 years industry experience)Jack – Senior Electrical Engineer (20 years industry experience)Description of Project: The project is the construction of the Visions Apartments complex in Melbourne. The structure is 69 stories high (223m) and has a construction budget of $500,000,000 with a construction time of 39 monthsAssignment name: Construction of Optus Centre MelbourneCountry: AustraliaLocation: MelbourneAddress:367 Collins street Melbourne VIC 3000Professional Staff Provided:Structural Engineers, Civil Engineers, Electrical Engineers, Sanitary Engineers and HVAC EngineersNumber of staff: 14Client: OptusStart Date: April 2011Finish Date:September 2013Duration: 30 MonthsName of Senior Staff:Romil – Team Leader / Civil engineer, Construction manager (28 years industry experience)Shreysha – Head of Architecture (25 years industry experience)Vani – Sanitary Coordinator (23 years industry experience)Simar – HVAC Designer (20 years industry experience)Estefania – Senior Structural Engineer, Construction manager (24 years industry experience)Jack – Senior Electrical Engineer (20 years industry experience)Description of Project: This project consists of the construction of the Optus centre in Melbourne. The structure is 34 stories and has a budget of $300,000,000 with a construction time of 30 months.Assignment name: Construction of The International Tower 1, NSW, SydneyCountry: AustraliaLocation: New South WalesAddress: 200, Barangaroo Avenue, Sydney NSW 200Professional Staff Provided:Architects, Structural Engineers, Civil Engineers, Electrical Engineers, Sanitary Engineers and HVAC EngineersNumber of staff: 13Client: ITS developmentStart Date: 2016Finish Date: 2012Duration: 40 monthsName of Senior Staff:Romil – Team Leader / Civil engineer, Construction manager (28 years industry experience)Shreysha – Head of Architecture (25 years industry experience)Vani – Sanitary Coordinator (23 years industry experience)Simar – HVAC Designer (20 years industry experience)Estefania – Senior Structural Engineer, Construction manager (24 years industry experience)Jack – Senior Electrical Engineer (20 years industry experience)Description of Project: The project is the construction of the International Tower 01 office and residential building. The Complex is 49 stories high (712f), with a construction budget of $49,000,000 with a 40 month build timeAssignment name: Construction of Freshwater place North MelbourneCountry: AustraliaLocation: MelbourneAddress:1 Queens Bridge Square Melbourne VIC 3000Professional Staff Provided: Structural Engineers, Civil Engineers, Electrical Engineers, Sanitary Engineers and HVAC EngineersNumber of staff: 16Client: Freshwater Place apartmentsStart Date: 2002Finish Date: 2005Duration: 36 MonthsName of Senior Staff:Romil – Team Leader / Civil engineer, Construction manager (28 years industry experience)Shreysha – Head of Architecture (25 years industry experience)Vani – Sanitary Coordinator (23 years industry experience)Simar – HVAC Designer (20 years industry experience)Estefania – Senior Structural Engineer, Construction manager (24 years industry experience)Jack – Senior Electrical Engineer (20 years industry experience)Description of Project: This project consists of the construction of the Freshwater Place apartments in North Melbourne. The structure is 63 (673f) stories and has a budget of $295,000,000 with a construction time of 38 months.1.3 Project objectivesDeliver a successful and profitable projectPrepare complete design for the proposed construction workPrepare cost estimate and review the viability and feasibility of these works in terms of cost, time and qualityCarry out complete construction supervision during construction stageEnsure that the work is carried out in a timely mannerEnsure that the project is implemented in accordance with the conditions of the contractEnsure that the cost of construction is controlled without exceeding the allocated budgetPrepare monthly reports regarding the progress of the works and the conditions of site, investigate the obstacles and recommend practical remedies.2. Project description:The proposed VU development complex is to be constructed in the CBD area of Melbourne. The site is located at 364 and 372 Lt Lonsdale St. Currently, both sites (364 and 372 Lt Lonsdale St) are occupied with single and double storied vacant buildings made up of bricks. The site of the proposed building is bounded by roads and properties on four sides. A road runs between existing site marking the boundary for 364 and 372 Lt Lonsdale St on the eastern and western side respectively.The shape of the site is regular and the area is about approx. 1935 m2 including the dividing roads. 32 storied complex has been proposed on the site for office use. The conceptual design consists of 4 basements for parking and numbers of plant rooms required for the complex. Ground floor is designed for retail purpose. The street level floors will be fully landscaped and will have limited area of retail and entertainment areas.The cost of the building is estimated to be around $120 million including financial charges and cost escalation. The total development period is 30 months including three phases (design, permits and construction).ORGANIZATION STRUCTUREMANAGEMENT TECHNIQUES TO BE ADOPTED WHILE EXECUTIONConstruction management planConstruction supervision and management aims at the accomplishment of the construction as per the contract agreement.Construction work can be imagined to be having two parts, namely manpower and material mobilizationIt basically consists in the provision of a competent team of supervisors who can for see the requirement of a particular quantity of the material and manpower in the different stages of the worksThe list of jobs to be done are as followsQuality assurance and timely performance of the worksCheck and approve time and construction schedule, drawings, data and samples submitted by contractorMaintains accounts of constructionInform the management at a specific period on the status of the project in terms of cost, time and performance (daily reports, monthly progress report, site meetings report and final reports).Preparation of project completion reportProject handoverFinal acceptance certificateQuality assurance proceduresWe have proposed a team of experts with highest professional skills in order to maintain the quality works of the project. The design and drawings will be carried out as per the relevant codes. Final drawings of design and detailing will be freeze prior to the initiation of the construction phase. Preparation of cost estimate, bill of quantity and specifications will be done by experienced professional and will further be checked by senior personnel. Specification will specify the constructions methodology and details of materials to be used in the project to avoid low quality materials and poor workmanship.Risk management planIn the construction industry, every project is prone to some risks that affects the work progress. In order to avoid its impact, risk should be identified and manage beforehand to achieve the project objectives in terms of cost, time and quality. Our company has gained experience in mitigating the risks and delivering the past projects successfully. For VU development complex we will identify, analyze, evaluate and prepare a mitigation plan according to the standards (IEC/ISO 31000:2009).Communication management planTo carry out the project in an effective manner a proper system of information will be developed to avoid miscommunication between Client and the consultants. It will keep the parties up-to-date regarding the work progress. In order to complete the proposed project successfully within the stipulate time frame, extensive interaction will be carried out with the client.Health and safety plansManagement is determined to implement safety in all activities on site and action to eliminate risks related with health and welfare of the stakeholders.We will provide a safe working environment, facilities for the welfare of workers, information, instruction, training and supervision necessary to ensure the safety of workers from injury and health risksWe will improve our performance through effective safety managementEach worker has to follow safe work practice to avoid injury to themselves, others as well as plants and equipment.FEES PROPOSAL:Project ManagersAnd other PersonnelFee per hourRate per yearTotal FeesPersonnel Assignment %Construction Manager$179$483K$1.2M18%Project Director$140$378K$945K14%Structural engineer$120$324K$810K12%Sanitary coordinator$111$299K$747K11%HVAC designer$103$278k$695K11%Senior civil engineer$118$318K$795K12%Senior electrical engineer$109$294k$735K11%External consultants x 4$100$270k$675K10%Total Fee Proposal$6.6M100%DeliverableAcceptance CriteriaProject definition and detailed scheduleOur definition of the project must align with customer’s task briefPermits to be approved (VIC government, Melbourne city council, traffic management, demolition, environmental)All permits are approvedCost model estimates for hired labourAll costs have been assessed and approvedRisk management evaluationAll risks have been assessed and a risk management plan has been commissionedProcurement costs (Steel, hardware etc.)All costs have been assessed and approvedConsultation with stakeholders who may affect the projectAll concerns of the stakeholders have been addressed before the project beginsProject management plan (PMP)The PMP must describe what the project will do, as well as how and when it will be doneStatus reportingThe status of the project is compared to planned deadlinesExecution phaseEach construction period is executed and signed offProject closureOnce the project has been successfully completedDELIVERABLES: AppendicesRoles and ResponsibilitiesDesignationResponsibilitiesChief Operating Officer-CEOExecuting BBMS’s vision and missionWorking with investors and sponsorsQuality Assurance / Quality Control DivisionStating quality control proceduresSupervising quality inspectionsGeneral Manager-GMHandling projects at the state levelSupervision of Construction Managers on different projectsAccount and Finance DepartmentManaging all Financial aspectsAuditsImplementing cost controlPrepare financial reportsSafety CommitteeAnalysing and Implementing safety on sitesDefine safety proceduresSafety trainingConstruction Manager- CMAccountable for all field activitiesSupervising overall projectOutlining construction methodsProcurement ManagerPreparation of all contractual documentsAdministration and control of contractsProject Manager- PMProject planning, monitoring and controllingCollaborate with client representative for any changes in action planManaging activities with time, cost and quality constraints Curriculum vitaeESTEFANIA VELASQUEZ GONZALEZCivil EngineerBest Builders and Management ServicesL18, 242 Exhibition Street, Melbourne, VIC 3000www.bbms.com.auEducationVictoria University-Master of Project Management 2003Victoria University University-Bachelor of Civil Engineering 1997Recent ProjectsSenior Structural Engineer, Construction manager35 Spring St Building (2014-2017) Melbourne, AustraliaThe International Tower 1 (2012-2016) Sydney, AustraliaVision Apartments (2010-2013) Melbourne, AustraliaOptus Centre (2011-2013) Melbourne, AustraliaFresh Water Place (2002-2005) Melbourne, Australia SIMARJOT SINGHMechanical EngineerBest Builders and Management ServicesL18, 242 Exhibition Street, Melbourne, VIC 3000www.bbms.com.auEducationVictoria University-Master of Project Management 2003Victoria University-Bachelor of Mechanical Engineering 2000Recent ProjectHVAC Designer35 Spring St Building (2014-2017) Melbourne, AustraliaThe International Tower 1 (2012-2016) Sydney, AustraliaVision Apartments (2010-2013) Melbourne, AustraliaOptus Centre (2011-2013) Melbourne, AustraliaFresh Water Place (2002-2005) Melbourne, Australia KALEIVANI GOVINDA GOUNDENElectrical EngineerBest Builders and Management ServicesL18, 242 Exhibition Street, Melbourne, VIC 3000www.bbms.com.auEducationRMIT University-Master of Project Management 2002Bachelor of Electrical Engineering and Automation 1999Recent ProjectSanitary Coordinator35 Spring St Building (2014-2017) Melbourne, AustraliaThe International Tower 1 (2012-2016) Sydney, AustraliaVision Apartments (2010-2013) Melbourne, AustraliaOptus Centre (2011-2013) Melbourne, AustraliaFresh Water Place (2002-2005) Melbourne, Australia ROMIL MISTRYCivil EngineerBest Builders and Management ServicesL18, 242 Exhibition Street, Melbourne, VIC 3000www.bbms.com.auEducationVictoria University-Master of Construction Management 2002Victoria University University-Bachelor of Civil Engineering 1996Recent ProjectCivil engineer, Construction manager35 Spring St Building (2014-2017) Melbourne, AustraliaThe International Tower 1 (2012-2016) Sydney, AustraliaVision Apartments (2010-2013) Melbourne, AustraliaOptus Centre (2011-2013) Melbourne, AustraliaFresh Water Place (2002-2005) Melbourne, Australia SHREYSHA SHRESTHAArchitectBest Builders and Management ServicesL18, 242 Exhibition Street, Melbourne, VIC 3000www.bbms.com.auEducationVictoria University-Master of Project Management-2003Bachelor of Architecture-2000Recent ProjectHead of Architecture35 Spring St Building (2014-2017) Melbourne, AustraliaThe International Tower 1 (2012-2016) Sydney, AustraliaVision Apartments (2010-2013) Melbourne, AustraliaOptus Centre (2011-2013) Melbourne, AustraliaFresh Water Place (2002-2005) Melbourne, Australia JACK FRANCIS HICKEYElectrical EngineerBest Builders and Management ServicesL18, 242 Exhibition Street, Melbourne, VIC 3000www.bbms.com.auEducationVictoria University-Master of Construction Management 2003Victoria University-Bachelor of Electrical Engineer 2000Recent ProjectSenior Electrical Engineer35 Spring St Building (2014-2017) Melbourne, AustraliaThe International Tower 1 (2012-2016) Sydney, AustraliaVision Apartments (2010-2013) Melbourne, AustraliaOptus Centre (2011-2013) Melbourne, AustraliaFresh Water Place (2002-2005) Melbourne, Australia